Kentucky Housing Corporation
You Must Read & Follow These Instructions to Avoid Compliance Red Flags
Report Due: No later than close of business 10 days after quarter ends.
In an effort to comply with federal monitoring and other compliance requirements, KHC has implemented the Program Compliance Reporting system. This report allows KHC to meet federal and state requirements in a cost-effective, efficient manner while minimizing the impact on our partners. The Program Compliance Report will be completed by the sub-recipient/grantee agency. This report will be conducted and completed in addition to the occasional onsite and/or desk review. KHC Technical and Quality Assurance staff appreciates your continued efforts to remain compliant with the programs you administer.
Programs Required to Complete this Report
Current funding is defined as: any funding awarded after July 1, 2021 or, any unexpended funds from a previous award and the grant was not closed out by June 30, 2023.
If your agency receives funding from one of the following programs, you must complete this report:
Emergency Rental Assistance Program (ERAP 2) – Lease-Up Grant funds utilized for the Lease-Up activities.
Emergency Rental Assistance Program (ERAP 2) – Homeless Program Grant funds utilized for Housing Stability activities.
Emergency Rental Assistance Program (ERAP 2) – Legal Aid Grant funds utilized for Legal Aid activities.
Reporting Guidelines
Current funding is defined as: any funding awarded after July 1, 2023 or, any unexpended funds from a previous award and the grant was not closed out by June 30, 2021.
- Agencies must include a grant awarded in 2022, if that grant did not close out until September 2021 (because the close date falls after the July 1, 2023 deadline).
- Agencies must include a grant that was awarded July 15, 2023 even if the agency has not started spending those funds yet (because the grant was awarded after the July 1, 2023 deadline).
Instructions
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Your agency will be scored on how well these instructions are followed.
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Step 1
To Create a New Form
- Click Forms at the top of the page
- Click New
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Step 2
AGENCY INFORMATION
Complete all sections of the "Agency Information" Section providing current information.
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Step 3
PROGRAM INFORMATION
Add a line item of each ALLOCATION CURRENTLY BEING ADMINISTERED BY YOUR AGENCY. Select the FUNDING SOURCE (HOME, ESG, COC, etc.) Enter the award number for each line item.
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Step 4
PROGRAM SPECIFIC
Complete the program specific sections that correspond with each of your CURRENT allocations. YOU WILL ONLY COMPLETE THE SECTIONS FOR THE GRANTS YOUR AGENCY RECEIVES. If your agency receives 2 grants of the same funding source, please combine your answers for both grants in that funding source section. If the answers are different for one of the allocations, you can explain your answer in the comment section. For each question, please select the appropriate response from the dropdown answer.
PLEASE NOTE: Each agency is responsible for accurately answering the questions pertaining to client files. Every agency should be reviewing client files on a regular basis to ensure internal compliance, if this has not been done in a while, it is recommended that the agency review client files before completing the APCR questions. Issues found during an onsite compliance visit from KHC staff dating prior to the APCR date, may reveal flaws in an agency's internal compliance process, and result in compliance issues or findings.
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Submission
CERTIFICATION
The responsible program administrator (program director, agency director, CEO, etc.) may electronically sign the certification by reading and entering their name, title and date in the certification agreement during the submission.